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Case 05 / Prior corporate experience

Redesigning P2P for Site Leases, Rent and Real Estate Operations

Representative experience from prior corporate transformation and procurement leadership roles. Company, supplier and stakeholder names have been anonymised.

Environment profile

The operating context

Industry context
Site leases, rent and real-estate operations
Organisation type
Large enterprise
Systems
Enterprise P2P environment
Project scope
~700-site environment; initial analysis baseline of ~650 sites

The case

Challenge, approach and evidence

01

Context

A large site-lease and real-estate environment generated complex annual rental and utility invoices. A strategic site-provider pilot represented approximately CHF 6M in annual invoice exposure.

02

Challenge

Responsibility was fragmented across Real Estate, Engineering, Accounting, P2P and external service providers. Rent and utilities followed overlapping workflows despite different accounting and operational requirements.

  • Non-PO invoices and manual routing
  • Duplicated verification and unclear ownership
  • Payment delays and unnecessary administrative work

03 / Operating shift

From the old model to the new one

BEFORE

Overlapping rent and utility workflows, fragmented ownership and duplicated verification.

AFTER

A designed source-separated operating model with clear ownership, suitable systems and a scalable pilot blueprint.

04 / Relevant outcomes

What changed

  • Designed a target operating model aligned to the distinct accounting and operational needs of rent and utilities.

  • Identified an estimated ~80% potential reduction in the related non-PO invoice flow; implementation achievement was not confirmed.

Proof points / Metrics

What the evidence supports.

~700

Broader site-lease and real-estate environment

~CHF 6M

Annual pilot supplier invoice exposure

Exposure for the strategic site-provider pilot.

~80%

Estimated non-PO reduction opportunity

Estimated opportunity—not an achieved result.

Capabilities

Capabilities demonstrated, applied across the case.

  • Operating Model Design
  • Real Estate P2P
  • Finance Alignment
  • Root-Cause Analysis
  • Process Simplification
  • Governance
  • Stakeholder Alignment
  • Business Case Development

A practical first step

Bring the operational challenge into focus.

A focused diagnostic can clarify root causes, ownership, risk and the most practical route forward.

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